Job Title: Administrative Assistant

Location: New York, NY

Duration: 12 months

Pay Rate: $25/HR (W2 Only)

Job/Role Description:

• This role provides comprehensive administrative support to senior business leaders and teams operating in a high-volume, fast-paced environment.
• This position requires a highly competent, proactive, motivated, and organized professional who excels at managing competing priorities and delivering results through strong communication.
• Perform general administrative duties including copying, filing, faxing, and archiving while supporting ad-hoc projects, committees, and group events.
• Provide extensive calendar management and coordinate scheduling of internal and external meetings and calls.
• Manage a high volume of phone calls and emails, relay information in a timely manner, and interact professionally with senior business leaders.
• Deliver office management support while maintaining workflow, including ad-hoc tasks, seating management, and assisting with new hire integration.
• Collaborate with internal teams to facilitate office relocations.
• Coordinate room bookings for internal and external meetings, video conferences, and Zoom sessions across multiple locations.
• Respond promptly to client requests and handle related logistics and follow-ups effectively.
• Log and manage client interactions accurately and efficiently.
• Arrange events such as marketing activities and client field trips.
• Partner with internal stakeholders to facilitate conferences and meetings.
• Prepare and distribute divisional correspondence, memos, letters, reports, and other documents as requested.
• Coordinate a high volume of domestic and international travel arrangements for the team, including visa applications, flight and accommodation bookings, and car bookings.
• Manage expense preparation in a timely manner, including monthly invoices and payment arrangements.
• Support onboarding of new hires as well as processing of employee transfers and terminations.
• Implement divisional policies and provide guidance to the team.
• Support teams with day-to-day issues, needs, and queries in a responsive manner.
• Monitor supply inventory and coordinate with building services for equipment maintenance and supply requests.

Required Qualifications

• 3+ years of experience in an administrative capacity preferred.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with expense management tools such as Concur is a plus.
• Demonstrates dependability, high attention to detail, and the ability to multi-task effectively.
• Able to prioritize a variety of time-sensitive tasks with a sense of urgency and focus on delivering results.
• Displays consistent, professional communication skills in person, on the phone, and via email when interacting with senior-level executives.
• Excellent interpersonal skills and a positive attitude when managing calendars and workload.
• Comfortable working with people at all organizational levels, both internally and externally.
• Must be a team player who works well under pressure within a changing environment.
• Flexible and adaptable to support across multiple teams.
• Exercises discretion when dealing with confidential business matters.
• Strong ability to independently problem-solve.
• Experience working with large teams in a highly demanding environment is desirable.
• Highly self-motivated, organized, and detail-oriented with a strong customer service orientation.

Administrative Assistant 
New York, NY (Onsite)
Contract: 6 Months
Pay Rate: $35/HR

Overview

We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion.

Key Responsibilities

• Provide comprehensive administrative support to executives and team members
• Manage complex calendars across multiple time zones; prioritize and coordinate meetings
• Schedule and coordinate phone, video, and in-person meetings, including logistics and materials
• Handle a high volume of calls and communications with professionalism and accuracy
• Arrange domestic and international travel, including itineraries and visa coordination
• Prepare and process expense reports and invoices in a timely manner (e.g., Concur)
• Coordinate internal and external meetings, including conference rooms, catering, and guest registration
• Perform general administrative tasks such as filing, scanning, document preparation, and data entry
• Maintain strict confidentiality when handling sensitive information
• Collaborate with team members to ensure seamless administrative coverage and support
• Ensure compliance with internal policies and approval processes

Required Qualifications

• Proven experience as an Administrative or Executive Assistant in a fast-paced environment
• Strong calendar management experience, including multiple stakeholders and time zones
• Experience coordinating travel and processing expense reports
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and remain calm under pressure
• High level of professionalism, discretion, and integrity
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom
• Experience with expense management tools such as SAP Concur

Strategic Staffing Solutions is currently looking for a Sr. Network Support Operations, a W2 contract with one of our largest clients!

Responsibilities:

• Provide support for a fast-growing group of team members in multiple divisions
• Heavy focus on laptop support with an even mix of Windows PC s, Macs, and mobile devices.
• Top-notch customer-focused support
• Excellent written and verbal communication skills
• Engaged in cross-train efforts amongst peers where applicable
• Contribute to site-level operational readiness and process improvements
• Effectively manages up as needed
• Self-aware of gaps in skills, works to improve
• Frequent collaboration with site lead, acting as back-up when delegated to
• Cross-platform collaboration with immediate peers
• Assist the Service Desk by actively taking/resolving intake calls

Basic Qualifications:

• High School Diploma, GED, or equivalent certification.
• At least 3 years of experience in remote administration and end user support.
• At least 3 years of experience with Windows 10 or earlier operating systems.
• At least 3 years of experience with ticketing and traffic reporting tools (Zendesk, HPSM, ServiceNow).
• At least 1 year of experience with Google suite applications.
• At least 1 year of experience with macOS (High Sierra)

Preferred Qualifications: Bachelor s Degree in Business, Information Systems, Computer Science or Military experience.

•  1+ years of experience with Active Directory services integration.
• 1+ years of experience with defining, implementing, and leveraging process (change, incident, problem) management functions.
• Apple certification(s).
• 1+ years of experience with virtualization technologies, to include VMWare tools (Fusion, ESX).
• 1+ years of macOS Server administration experience.
• 1+ years of experience with Active Directory.
• 1+ years of macOS Server administration experience.
• 1+ years of experience with platform management and integration, to include JAMF Casper Suite or SCCM
• 1+ years of experience with productivity tools running on Mac, to include MS Office, Lync or Skype
• 1+ years of experience with Mac experience supporting 100+ end users
• 1+ years of experience with image deployment, software and system testing and encryption and security tools (McAfee) on Windows and macOS

“Beware of scams. S3 never asks for money during its onboarding process.”

Job Title: Executive Assistant

Pay rate: $40/hr
Work location:  New York, NY (Onsite)
Contract duration: 6 months

JOB DESCRIPTION

Executive Assistant, Floater Executive Office
About the Executive Office

The Executive Office sits at the heart of Goldman Sachs, helping to shape and advance the firm’s corporate strategy while preserving our distinctive culture. We safeguard the firm’s relationships with alumni, clients, shareholders, policy makers, and the broader public, and we keep our people informed about the firm’s evolving priorities. We also partner with our businesses to source high-impact opportunities aligned with the firm’s corporate engagement and sustainability strategy.

This is a rare opportunity to work alongside some of the firm’s most senior leaders and their teams in a dynamic, high-visibility floater capacity. If you thrive on variety, take pride in flawless execution, and enjoy being the person everyone counts on, this role offers an unmatched window into how a global firm operates at the very top. You’ll build relationships across the organization, sharpen your judgment in a fast-moving environment, and become an indispensable partner to the leadership team.

This is an in-office role, Monday through Friday. While hours can range from as early as 8:00 a.m. to as late as 7:00 p.m. depending on each principal’s needs, a full 8-to-7 day is rare most days average around eight working hours. Specific schedules are shared well in advance.

What You’ll Do

• Calendar Management: Partner with each principal’s assistant(s) to manage and optimize complex, dynamic calendars. Strategically prioritize engagements, coordinate seamlessly across multiple time zones, anticipate conflicts, and resolve scheduling challenges before they arise.
• Travel Coordination: Plan and execute intricate international and domestic travel flights, accommodations, visas, ground transportation, and security protocols. Stay one step ahead of disruptions and adapt itineraries with ease.
• Communication & Stakeholder Management: Serve as a polished, discreet point of contact for internal and external stakeholders, managing confidential communications and prioritizing inquiries with sound judgment.
• Expense Management: Process and track expenses and reconcile credit card statements in line with firm policy.
• What We’re Looking For
• Experience: 3+ years supporting executives in a fast-paced, high-performance environment. Background in financial services, consulting, or a related industry is a plus.
• Organization: A natural ability to juggle competing priorities, anticipate needs, and stay accurate under pressure.
• Communication: Outstanding written and verbal skills, paired with diplomacy, tact, and discretion.
• Problem-Solving: A proactive, resourceful mindset you spot challenges early and take initiative to improve how things run.
• Technical Skills: Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom; experience with Concur or similar is a plus.
• Discretion: Unquestionable integrity and an absolute commitment to confidentiality.

Education: Bachelors Degree

Administrative Associate 

Location: New York, NY

Position Type: Full-Time / Contract

Environment: Business Professional 

Experience Level: 2+ Years Corporate Experience 

• Required Qualifications

• Corporate Experience: A minimum of 2 years of professional work experience in a corporate environment. (Enthusiastic, high-performing new graduates with a strong desire to build a career in financial services are also encouraged to apply).

• Technical Proficiency: Advanced daily proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is strictly required.

• Communication Skills: Polished verbal and written communication skills with the ability to interface smoothly with corporate executives and wealth management clients.

• Work Style: Exceptional multi-tasking capabilities with a proven ability to maintain composure and thrive in a fast-paced environment.

• Education: Bachelor’s degree preferred, but not required.