Job Title: Administrative Support
Location: New York, NY
Duration: 6-month contract
Pay Rate: $35/hour
Team: Private Bank Assistants
Job Overview
We are seeking a highly organized and detail-oriented Administrative Support professional to join a fast-paced Private Banking environment. This role provides high-level administrative support to senior business leaders and client-facing teams, requiring discretion, professionalism, and the ability to manage multiple priorities simultaneously. The ideal candidate thrives in a collaborative, team-oriented setting and demonstrates strong judgment when handling confidential information.
Key Responsibilities
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Provide comprehensive administrative support in a team-based environment, with flexibility to support multiple teams and provide coverage as needed
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Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings
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Handle a high volume of incoming calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients
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Coordinate domestic and international travel arrangements, including visa processing, and ensure timely submission of expense reports and invoices
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Organize internal and client meetings both on-site and off-site, including room reservations, catering coordination, guest registration, and meeting materials
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Perform general administrative duties such as time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support
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Maintain strict confidentiality when handling sensitive client and business information
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Act as an integral member of the assistant team by staying informed of priorities and anticipating support needs
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Ensure compliance with internal policies and regulatory requirements, obtaining necessary approvals when required
Required Skills & Qualifications
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Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred
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Exceptional judgment and discretion when handling confidential and sensitive information
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Strong interpersonal skills with the ability to collaborate effectively with local and global teams
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Ability to remain calm under pressure and efficiently manage multiple competing priorities
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Excellent written and verbal communication skills with a consistently professional demeanor
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Outstanding organizational skills and extreme attention to detail
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Self-starter with strong anticipation skills and the ability to learn quickly
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Proactive problem-solver with strong follow-up and independent thinking abilities
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Demonstrated integrity, professionalism, and diplomacy
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Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom
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Experience with expense management platforms such as SAP Concur
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Positive, supportive team player with a service-oriented mindset