Job Title: Junior Banker Assistant
Location: Chicago, IL
Duration: 12 months
Pay Rate: $32.97/HR (W2 Only)
Job/Role Description:
- This role provides extensive administrative support to 25+ Junior Bankers at Analyst, Associate, and Junior VP levels.
- This position works within a team of assistants supporting various bankers within an industry group team.
- The Junior Banker Assistant will be provided with full training alongside ongoing support from their Team Supervisor.
- Coordinate and schedule meetings and conference calls across multiple time zones.
- Manage a high volume of phone calls and emails, relaying information in a timely and accurate manner.
- Manage calendars for bankers at Associate level and above.
- Coordinate room bookings for internal and external meetings and video conferences across multiple locations.
- Coordinate travel arrangements for the team, including visa applications, international flight, and accommodation bookings.
- Arrange car bookings as needed.
- Process expenses and ensure timely expense management.
- Process invoices accurately and efficiently.
- Handle ad hoc tasks while maintaining workflow and supporting teams with day-to-day issues, needs, and queries.
- Provide phone and holiday coverage for colleagues.
- Deliver high-quality support in a demanding, high-volume environment requiring a proactive, independent, and process-driven approach.
Required Qualifications
- 1+ years of experience in a customer service or administrative capacity
- Excellent Microsoft Word, Excel, and Outlook skills
- Strong ability to manage competing time-sensitive priorities and tasks with high attention to detail and dependability
- Demonstrates consistent professional communication skills in person, on the phone, via video conferencing, and by email at various organizational levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Resourceful and able to use own initiative in solving issues
- Proactive attitude when managing diaries and calendars
- Discretion to deal with confidential business matters
- Friendly, polite, and approachable with a “can do” attitude
- Customer service or administrator background with experience of dealing with a high-volume workload preferred
- Experience of working in a remotely managed environment is a plus