Job Title: Executive Assistant
Location: Cohoes, NY
Duration: 6-Month Contract
Pay: $25/hour
Overview
We are seeking a highly organized Executive Assistant to support advisors and account managers in a fast-paced, team-oriented environment. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities effectively.
Key Responsibilities
- Manage complex calendars, meetings, and conference calls, resolving scheduling conflicts
- Coordinate client and advisor meeting logistics, including travel and expense reporting
- Handle confidential client information with discretion and professionalism
- Prepare and distribute correspondence, reports, and internal documents
- Serve as a professional point of contact for clients and senior stakeholders
- Support onboarding of new hires and client accounts, including data entry
- Assist with shipping materials and responding to client requests
- Perform general administrative tasks (filing, scanning, invoicing, mail processing, etc.)
- Maintain knowledge of company policies and handle routine matters independently
Qualifications
- 5+ years of executive or administrative support experience (financial services preferred)
- Strong communication, organizational, and multitasking skills
- High level of professionalism, integrity, and discretion
- Proactive, detail-oriented, and able to work under pressure
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with expense systems such as SAP Concur is a plus
- Team-oriented with a positive, can-do attitude