Job Title: Event Execution Specialist
Location: New York, NY
Duration: 12 months Contract.
Pay Rate: 40.83/HR
Description:
In this role, you will work closely with the teams to strengthen our CEO and executive communities by planning and executing virtual and in-person events throughout the year. This is an ideal position for a resourceful, people-oriented operator who thrives in a fast-paced environment.
Qualifications
- 2–4 years of experience in event coordination, marketing, or administrative support roles
- Experience working at an asset manager or venture capital firm
- Experience with virtual event platforms or registration tools
- Strong organizational skills with high attention to detail
- Ability to manage multiple tasks and deadlines simultaneously
- Clear written and verbal communication skills
- Comfortable working in fast paced, deadline driven environments
Key Responsibilities:
- Support end to end execution of events including webinars, meetings, roundtables, and conferences
- Coordinate event logistics such as registration, calendars, venues, AV, catering, and materials
- Manage event timelines, checklists, and task tracking to ensure deadlines are met
- Assist with speaker coordination, agendas, briefing documents, and content collection
- Prepare and distribute event communications, invitations, and follow ups
- Liaise with vendors, production teams, and internal stakeholders
- Support live and on-site execution, including run of show and troubleshooting
- Ensure event materials meet branding and compliance requirements
- Help track attendance, feedback, and post event reporting