STRATEGIC STAFFING SOLUTIONS (S3) HAS AN OPENING!
Strategic Staffing Solutions is currently looking for an Admin Assistant (International Coordinator) for a W2 contract opportunity with one of our clients!
Position Overview:
The International Coordinator plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence. This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.This is a hybrid role, requiring flexibility to be onsite as needed at our Bolingbrook offices.
CORE JOB RESPONSIBILITIES:
Administrative Support
- Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
- Ensure timely communication and follow-up on key actions and deliverables.
- Maintain professionalism and accuracy across all administrative interactions.
Project Planning and Coordination
- Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, com, or Smartsheet.
- Track project milestones and dependencies, escalating risks or delays when necessary.
- Partner with global stakeholders to ensure alignment and on-time execution.
Documentation and Reporting
- Maintain a centralized project documentation repository to ensure version control and accessibility.
- Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
- Monitor and track unresolved issues, action items, and project risks.
Communication and Collaboration
- Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
- Foster a positive, inclusive, and solutions-oriented team environment.
REQUIREMENTS FOR CONSIDERATION:
- Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
- Minimum 2+ years of experiencesupporting multiple leaders with calendar management, scheduling, and travel coordination.
- Experience using SharePoint, com, and/or Smartsheetfor project management, tracking, and document organization.
- Proficiency in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with excellent editing and document formatting abilitiesto ensure professional presentation and aesthetic consistency.
- Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
- Demonstrated ability to work independently and collaboratively with global teams.
- Friendly, approachable, and professional demeanor.
- Bi-lingual proficiency(written and verbal) a plus; language(s) based on business need.
- Positive attitude and commitment to supporting a collaborative, high-performance culture.
- Hybrid position, flexibility to be onsite in Bolingbrook Offices
“Beware of scams. S3 never asks for money during its onboarding process.”