Strategic Staffing Solutions
STRATEGIC STAFFING SOLUTIONS (S3) HAS AN OPENING!
Strategic Staffing Solutions is currently looking for an Office Services Assistant for a W2 contract opportunity with one of our clients!
Title: Office Services Assistant
Location: Bolingbrook, IL (Onsite)
Duration: 6+ Months with opportunity to extend or convert
Role Type: W2 contract engagement
Pay Rate: $20/HR
40-hour work week in our Bolingbrook office M-F within the hours of 8am-4:30pm
ESSENTIAL DUTIES & RESPONSIBILITIES
Provides administrative support for Corporate Facilities team as directed, including vendor management, meeting coordination, office and workplace experience equipment care, and delivery management. Services include but are not limited to:
- Meeting & Event Management
- Incoming and Outgoing Mail Services and deliveries
- Document Services
- Office Supply Management
- Consumable Amenity Maintenance and Supply
- Moves, Adds, Changes
- Furniture Management
- Space Reset
SCOPE OF RESPONSIBILITY
- Process, sort, and deliver all incoming and outgoing packages and internal mail.
- Operate automated mailing and shipping equipment.
- Utilize and maintain integrity of databases associated with service delivery, as requested.
- Manage customer service requests and complaints regarding workplace services.
- Assist with conference room scheduling and event support, including set up and coordination.
- Requests building services as needed to ensure facility maintenance is repaired promptly.
- Maintains relationships with vendors that provide services and goods to the office.
- Manages accuracy, production, quality, and retention of corporate facility communications include creating and supporting process documentation that follows brand guidelines.
EDUCATION and EXPERIENCE
- HS Diploma or GED needed.
- A minimum of 2 years related experience (e.g., Stockroom experience, Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.
- Proficient with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, Teams.
- Ability to understand and conduct general instructions in standard situations.
- Ability to solve problems in standard situations. Requires basic analytical skills.
- Comfortable meeting and engaging with new people; Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
OTHER SKILLS and ABILITIES
- Best candidates will have a genuine interest in anticipating and serving the needs of others. A warm demeanor and desire to collaborate with others is key.
- proficient with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, and Teams.
- Comfortable with and embracing of modern technologies and digital tools, such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
- Physical ability to assist with warehouse operations.
- On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs.
- On a frequent basis, requires the ability to stoop, kneel and crouch. On an occasional basis, requires the ability to climb a ladder and balance.
“Beware of scams. S3 never asks for money during its onboarding process.”
Job ID: JOB-240560
Publish Date: 06 Mar 2025