Admin - Clerical

Administrative Assistant

Contract

Strategic Staffing Solutions

Administrative Assistant 
Location: New York NY 
Duration: 6 Months
Pay Rate: $35.00

The Executive Office is seeking to add a highly motivated Administrative Assistant. This role is to support various teams consisting of Managing Directors, VPs, Associates and Analysts. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

Job Duties:

  • Coordinate complex, senior-level internal/external meetings and conference calls
  • Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
  • Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner
  • Maintain an extremely detailed calendar and related logistics
  • Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
  • Respond and follow up on client requests
  • Coordinate a high volume of domestic and international travel
  • Process expense reports
  • Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
  • Maintain understanding of firm policies

Skills: Excellent interpersonal and communication skills
High attention to detail and strong organizational skills
Ability to solve problems quickly and efficiently
Knowledge of general business, corporate and government cultures
Ability to handle highly sensitive, confidential and non-routine information
Comfortable working with people at all organizational levels
Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
Must have excellent judgment; be an independent thinker and resourceful
Team player with a positive attitude
Highest degree of integrity, professionalism, diplomacy and discretion required
Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Education: Bachelor’s Degree Preferred
H.S Diploma

Job ID: JOB-239975
Publish Date: 29 Jan 2025

Tagged as: Administrative Assistant