Strategic Staffing Solutions
Job Title: Banking Administrative Assistant
Duration: 6 Month contract
Location: New York, NY (On-Site)
Industry: Financial Industry
Pay Rate:
We are looking for an administrative assistant who will be responsible for providing extensive administrative support to 25+ bankers.
This role works within a team of assistants supporting various bankers within an industry group team. The Assistant will be provided with full training alongside ongoing support from their Team Supervisor This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload.
This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual.
Experience of working in a remotely managed environment is a bonus.
The duties of the role include:
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Calendar management for bankers (Associate level+)
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
- Car bookings
- Expense processing and timely expense management
- Invoice processing
- Supporting teams in day to day issues, needs and queries
- Providing phone / holiday coverage for colleagues
Skills:
- Excellent Microsoft Word, Excel and Outlook skills
- Able to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail along with the ability to multi-task
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
- Proactive attitude when managing diaries
- Discretion to deal with confidential business matters
- Friendly, polite and approachable with a “can do” attitude
- Zero to one years of experience
Hours of Work:
Generally, Monday to Friday 9:00am to 5:00pm. Flexibility with hours is essential.
Education: Bachelor’s Degree Preferred
H.S Diploma
Job ID: JOB-238004
Publish Date: 20 Sep 2024