Strategic Staffing Solutions
Job Title: Administrative Assistant
Duration: 12 Month contract
Location: New York, NY (On-Site)
Industry: Financial Industry
Pay Rate: 35/HR (Firm Rate)
Required skills for role:
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3 + years of administrative assistant experience
- Strong experience with Microsoft Office 365 and its applications.
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Comfortable working with people at all organizational levels.
Comfortable working in a sometimes hectic, high pressure environment.
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Ability to display a consistent, professional degree of communication
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Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
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Must be able to prioritize a variety of time-sensitive tasks.
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Must have excellent judgment, independent thinker and resourceful.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
Job duties:
- Provide administrative support in a complex team environment to a senior group or executive.
- Coordinates complex, senior-level internal/ external meetings and conference calls.
- Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
- Supports internal and external managers or clients.
- Organizes and ships literature to clients.
- Responds and follows up on client requests.
- Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
- Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
- Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
- Maintains understanding of firm policies and handles certain issues independently.
- Manages monthly invoices and arranges for payment.
- On-boards new hires, processes new employees, transfers, termination, etc.
- Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
- Orders supplies and keeps inventory well-stocked.
Job ID: JOB-237341
Publish Date: 21 Aug 2024