Strategic Staffing Solutions
Job Title: Administrative Assistant
Duration: 5+ Month contract
Location: New York, NY (On-Site)
Industry: Financial Industry
Overview:
We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.
Duties
Provides administrative support in a complex team environment to a senior group or executive.
Coordinates complex, senior-level internal/ external meetings and conference calls.
Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
Supports internal and external managers or clients.
Organizes and ships literature to clients.
Responds and follows up on client requests.
Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
Maintains understanding of firm policies and handles certain issues independently.
Manages monthly invoices and arranges for payment.
On-boards new hires, processes new employees, transfers, termination, etc.
Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
Orders supplies and keeps inventory well-stocked.
Skills & Experience required
Experience as an Administrative Assistant in a financial services or corporate environment
Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
Strong attention to detail
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Ability to communicate clearly, concisely and confidently
Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
Good judgment, independent thinker and resourceful
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Proficient in MS Outlook, Word, Excel, Power Point, Zoom
Concur experience preferred
Highest degree of integrity, professionalism, diplomacy and discretion required
Education: Experience working in financial services industry preferred
Job ID: JOB-237018
Publish Date: 08 Aug 2024