Admin - Clerical

Administrative Assistant

Contract

Strategic Staffing Solutions

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

Job Title: Administrative Assistant  

Contract: 12+ Months

Location: Ybor City, FL

On Site 3 days a week

Job Order #:235942

PRIMARY DUTIES & RESPONSIBILITIES

  • Compose and type letters and memoranda or answer correspondence not requiring supervisor’s attention
  • Set up and maintain files of department documents and records, ensuring accurate and logical organization of files, controlling confidentiality as necessary.
  • Typically, may include coordination and organization of all record retention activities for functional group
  • Organize and maintain files of manager’s correspondence and records, as well as follow-up on pending matters as needed.
  • May calculate and submit expense reports for manager.
  • Administer office supply inventory and purchase requisition process
  • Respond to non-routine, moderately complex inquiries and customer calls concerning area activities with some degree of latitude and judgment using existing policies and procedures.
  • First level of support for problem resolution.
  • Coordinate meetings and prepare associated agenda and arrangements for management team which may involve external parties, off-site locations and/or travel arrangements.
  • Prepare meeting materials and presentations.
  • Coordinate collection and preparation of administrative and operating unit reports and presentations.
  • Prepare special reports, gather and summarize data.
  • Review and prepare simple analysis of requested information or data.
  • Coordinate budget preparation, performing variance analysis, project reforecasts, and tracking, scheduling and reporting of information
  • May handle complex payrolls, involving knowledge and compliance with bargaining unit contracts.
  • Coordinate with other support staff to ensure smooth implementation/completion of activities and workflow
  • Make interpretations and recommendations as appropriate.
  • May develop appropriate methods to handle information, (i.e. procedure manuals) and provide guidance to less experienced administrative staff.
  • Carries out special projects and assignments as requested.

QUALIFICATIONS

Education Required:

High School diploma or GED required. Preferred: Some additional courses after high school strongly desired.

Experience Required:

  • Minimum two years in the Administrative Specialist role (Level 2 of Progression) or minimum of four years of related administrative experience in progressively more complex roles/assignments
  • A college degree from an accredited institution may be considered in lieu of up to 2 years of the overall related experience.

Preferred:

Experience in a utility environment desirable.

Knowledge/Skills/Abilities Required:

  • Must be able to successfully perform the duties and responsibilities required of all previous levels in progression, if applicable
  • Must have solid computer hardware and software skills for spreadsheet usage, data manipulation/analysis; entering data into more complex spreadsheets with the ability to maintain the spreadsheet functionality and integrity of data
  • Producing graphic material and presentations
  • Knowledge of MS Outlook and maintaining calendars
  • Must be detail-oriented, have strong administrative, interpersonal and communication skills with the ability to communicate effectively and read and comprehend policies, procedures and instructions
  • Must use varying degrees of independence, judgment and discretion, possessing logic and common sense to solve problems.

Preferred:

  • A knowledge of departmental operations, policies and procedures (i.e. contractual agreements, administrative policies), company budgetary methodology and procedures, and other company policies is preferred.
  • Experience with utilities operations/department specific software systems; excellent oral and written communication skills strongly desired

 

Job ID: JOB-235942
Publish Date: 07 Jun 2024

Tagged as: Administrative Assistant