Admin - Clerical

Office Clerk


Strategic Staffing Solutions

Title: Office Clerk  

Location: Houston, TX


Contract Length: 12+ Months

Job ref# 234672

Job Description:

  • Serve as key point for scheduling and management of chevron medical examination programs.
  • Occupational health related examinations
  • Medical referrals
  • Review medical files for completion.
  • Enter relevant medical data into electronic health record system
  • Ensure that records are reviewed and approved by FFD decision maker on a timely basis.
  • Escalate complex issues to admin team lead
  • Provide administration support to Americas Regional Medical Teams.
  • Respond timely to questions and redirect enquiries on behalf of other team members as needed
  • Collate monthly medical/ appointment statistics.
  • Type letters, memos and reports for department related issues. Handling correspondence.
  • Scheduling appointments, managing calendars, and updating patient records.
  • Coordinating meetings, conferences, and other events.


  • Deliver personalized and high-level customer service support to our workforce.
  • Always maintain medical confidentiality in line with corporate policy and local regulations,
  • Maintain a comprehensive, secure, filing system for medical records for Chevron.
  • Photocopy, scan and fax documents re medical examinations, results etc. to relevant databases such as electronic medical record.
  • Managing new and archived paper medical records into EMR as requested.
  • Type dictated/ hand-written/emailed letters regarding employees.
  • Good communication and organization skills to liaise with external medical providers and patients regarding scheduling of appointments.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Strong customer service skills and ability to handle sensitive information with confidentiality.
  • Handling sensitive data in compliance with local data protection regulations, such as the GDPR.
  • Familiarity with Microsoft Excel, PowerPoint and office with ability to proofread, edit, and update as needed.
  • Attend any relevant training courses and any other company mandated programs.
  • Open and route or respond to mail as appropriate
  • Answer telephone, email or fax enquiries
  • Generate expense reports (CTREX)
  • Capabilities to grow and adapt as business needs evolve.
  • Time management skills to prioritize tasks effectively.


Job ID: JOB-234672
Publish Date: 29 Mar 2024

Tagged as: Office Clerk