Admin - Clerical

Executive Assistant

Contract

Strategic Staffing Solutions

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

Strategic Staffing Solutions is currently looking for an Executive Assistant for a contract opening with one of our largest clients!

This is a Contract Opportunity with our company that MUST be worked on a W2 ONLY, NO visa sponsorship or C2C eligibility for this position. The details are below.

Job Title: Executive Assistant
Contract: 2 Months+ possibility for extension/conversion
Location: 100% Remote

Job/Role Description:

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  • Provide high level support to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work
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  • Act as liaison for department to support groups within company (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met
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  • Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office
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  • Responsible for confidential and time sensitive material
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  • May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors)
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  • Ad hoc reporting of personnel information to department managing directors as requested
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  • May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis
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  • May be called upon to manage groups open positions and reserve fund
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  • Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded
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  • Following Technology’s guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
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  • Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget
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  • Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
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Skills:

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  • Excellent organization, follow-up and time management skills
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  • Excellent interpersonal skills and phone manner
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  • Excellent verbal, written and presentation skills ability to convey thoughts clearly and succinctly and, when required, to present before a group
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  • Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels
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  • Ability to multi-task and adapt to shifting priorities
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  • Maturity ability to handle highly confidential matters with discretion
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  • Ability to interact comfortably and effectively with Senior Management
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  • Excellent judgment and decision-making skills
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  • Ability to work independently
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Required Qualifications:

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  • Bachelor’s degree
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  • 7+ years related experience working in a corporate environment
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  • Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and internet navigation and research
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Preferred Qualifications:

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  • Knowledge of PeopleSoft, Concur, SAP SuccessFactors a plus
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How to Apply:  send resume and contact information to Nisa Peake, Sourcing Specialist, at npeake@strategicstaff.com.

The S3 Difference:

The global mission of S3 is to build trusting relationships and deliver solutions that positively impact our customers, our consultants, and our communities. The four pillars of our company are to:

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  • Set the bar high for what a company should do
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  • Create jobs
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  • Offer people an opportunity to succeed and change their station in life
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  • Improve the communities where we live and work through volunteering and charitable giving
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As an S3 employee, you’re eligible for a full benefits package that may include:

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  • Medical Insurance
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  • Dental Insurance
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  • Vision Insurance
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  • 401(k) Plan
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  • Vacation Package
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  • Life & Disability Insurance Plans
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  • Flexible Spending Accounts
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  • Tuition Reimbursement
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Job ID: JOB-206478
Publish Date: 02 Sep 2022

Tagged as: Executive Assistant