Private Equity Administrative Assistant

STRATEGIC STAFFING SOLUTIONS (S3) HAS AN OPENING!

Strategic Staffing Solutions is currently looking for Private Equity Administrative Assistant for a W2 contract opportunity with one of its largest Investment clients!!

Candidates should be willing to work on our W2 ONLY, NO C2C.

 Job Summary:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Arrange internal and client meetings on and off the client’s campus   working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion. 
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

 Required Skills:

• 3-5 years of experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with the ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Proactive problem solver and independent thinker; ability to follow up as often as necessary.
• The highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.

Education: Bachelor s degree

“Beware of scams. S3 never asks for money during its onboarding process.”

Job ID: JOB-241034
Publish Date: 10 Apr 2025

Tagged as: Private Equity Administrative Assistant